An AI executive assistant you text.
It reads your inbox, keeps your calendar honest, preps you for every meeting and chases what you're owed, from the messages you already use. Nothing goes out without your yes.
300 free credits to start. Live in two minutes.
What is an AI executive assistant?
An AI executive assistant is an agent that does the work a human EA does: triages email, schedules and reschedules meetings, writes the brief before a call, takes the notes after it, and follows up on what people owe you. Cicada's lives where you already talk, in iMessage, WhatsApp, Slack and email, works in the apps you connect, and remembers how you like things done. It asks before it sends anything to another person, so you stay the one who decides.
What your AI executive assistant does.
Runs the inbox
Reads what arrives, tells you what needs you, drafts the replies you'd write yourself and sends them when you say so. Newsletters and receipts get filed, not read to you.
Keeps the calendar honest
Books, moves and declines meetings from a sentence. Checks everyone's availability, writes the invite and the agenda, and protects the focus time you asked for.
Preps every meeting
A one-page brief before each call: who's on it, the last three threads with them, open items, the numbers you'll be asked about.
Takes the notes
Joins your Google Meet, Zoom, Teams and Webex calls as your notetaker and texts you the decisions, action items and numbers when the call ends.
Chases what you're owed
Tracks what people promised and when. Nudges them, in your voice, after a yes from you, and tells you the moment it lands.
Reports on a clock
"Text me the day at 7:30" becomes a morning message that arrives on the minute: meetings, the threads to read first, what's waiting on you.
Who hires an AI executive assistant.
A chief of staff before you can afford one
Inbox, calendar, investor follow-ups and the board deck's numbers, without hiring for it yet.
An EA that works at 11pm
Reschedules the morning from a text in the taxi, and has the brief ready when you land.
Prep and follow-up on every deal
A brief before each customer call, the notes after, the CRM updated, the promised quote chased.
Client comms that don't slip
Every client thread answered or escalated, every status update sent on the day it was promised.
Scheduling across time zones
Finds the slot that works for five people on three continents, sends the invites, moves them when plans change.
A second pair of hands
Takes the triage, the scheduling churn and the meeting notes so you can do the parts that need a person.
Set up in three steps.
Say what the job is
Describe the role in a sentence when you sign up, or tell the agent in the chat. It writes its own brief, which you can read and change any time.
Connect the apps it needs
One click for most apps. Each one can be Full, Ask first or Read-only, for every agent in the workspace.
Link your phone, or don't
Scan a code and it's in your iMessage or WhatsApp. Or keep it in the app, Slack and email. Hand it the first job in the same message.
Nothing goes out without your yes.
Nothing goes out without your yes
Anything that can't be undone, and any message to another person, waits for your OK. Approve with a 👍 in the chat, or set a role to full autonomy once you trust it.
Read-only is a real lock
Make any app read-only and the agent can look but never change a thing. It applies to every agent in the workspace, from their next run.
Every step on the record
Each run shows what it read, what it did and what it sent, step by step, in the Activity tab. Corrections you make stick.
What it won't do.
Won't pretend
If it couldn't confirm something, it leaves it out and says so. A number without a source doesn't go in a message.
Won't go around you
It never messages anyone on your behalf unless you asked, never spends money, and never makes a judgement call about money on its own.
Won't read what isn't shared
Teammates' agents work only through the apps the workspace shares. Your inbox and your personal apps stay under your own login.
Three ways to run your inbox and calendar
| Task | Doing it yourself | A scheduling-link tool | An AI executive assistant |
|---|---|---|---|
| Triaging email | You, between meetings | Not covered | Read as it arrives, what needs you surfaced, the rest filed |
| Booking a meeting | Six emails to find a slot | People pick from your link | One sentence; it checks everyone and sends the invites |
| Rescheduling | Another six emails | Cancel and resend the link | "Move it to Thursday" and everyone's invite updates |
| The brief before a call | If you had time | Not covered | One page, ready before the call, from your threads and apps |
| Notes after the call | Your memory | Not covered | It joins, takes the notes and texts you the actions |
| Following up | A list you keep in your head | Not covered | Tracked, nudged after your yes, reported when it lands |
| Where it happens | Your laptop | Their web page | Your iMessage, WhatsApp, Slack or email |
Things to ask your AI executive assistant.
- 01
"What needs me today? Read my inbox and the calendar and tell me the three things first."
You get: A short message: the three threads or meetings that need you, why, and what it suggests for each.
- 02
"Find 45 minutes with Dan and Maya next week, afternoons, and send the invite with an agenda for the pricing review."
You get: The slot that works for all three, the invite sent, the agenda drafted from the pricing thread.
- 03
"Prep me for the 2pm with Osteria Luca."
You get: A one-page brief: who's on the call, the last three threads, the open order, the number they'll ask about.
- 04
"Chase the signed contract from Northwind. Nicely. Tell me when it comes in."
You get: A draft nudge in your voice for your yes, then a text the moment the contract arrives.
- 05
"Every weekday at 7:30 text me the day: meetings, what to read first, what's waiting on me."
You get: A recurring morning message that arrives on the minute, built from your calendar, inbox and open items.
Frequently asked questions.
Where do I talk to it?
iMessage, WhatsApp, Slack, email or the web app. Link your phone with a code at sign-up and it answers in the same thread you text it in. In a group chat it stays quiet until someone names it.
Will it send emails as me?
Only when you ask, and only from your own connected inbox. Anything to another person waits for your OK in the chat, and you can require approval on every send or set an app to read-only.
Can it see my calendar and my teammates' calendars?
Yours, through your own Google or Outlook login. Teammates' availability comes through the calendar app the workspace shares; nothing of theirs is read through your login.
Does it join my meetings?
Yes. Send it a link or let it join from your calendar. It appears as your Cicada notetaker, says it's taking notes, and texts you the decisions and actions when the call ends.
How does it know how I like things done?
It keeps a profile of you (your preferences, your people, your rules) that you can read and edit in the app. Corrections you give it in the chat stick.
What won't it do?
It won't message anyone unless you asked, won't spend money, and won't state a number it couldn't confirm. If it isn't sure, it says so.
Is it one assistant or several?
Start with one. When the inbox and the calendar are a job of their own, it can hand parts to specialists it coordinates, and you still get one answer from the agent you asked.
Can my team use it too?
Yes. Everyone in your workspace gets their own agent. Shared apps are connected once for the team; personal apps like your inbox stay under your own login.
What does it cost?
Every workspace starts with 300 free credits. You add a card at sign-up and nothing is charged until you run low; then it's $25 for 200 credits, with no subscription. A quick reply is about 5 credits and a typical run under 20; plans start at $99 a month.
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One teammate. The output of a team.
Works nights, remembers every decision, answers in the thread. Start free with 300 credits.