An AI scheduling assistant that finds the time.
Say who, how long and by when. It checks every calendar, handles the time zones, sends the invite with the link and the agenda, and moves it when someone can't make it.
300 free credits to start. Live in two minutes.
What is an AI scheduling assistant?
An AI scheduling assistant is an agent that finds the time: it checks every calendar involved, handles the time zones, sends the invite with the link and the agenda, moves the meeting when someone can't make it, and reminds you before it starts. Cicada's takes the request from iMessage, WhatsApp, Slack or email, works in Google Calendar, Outlook and Calendly, and can run a round-robin across a team by keeping its own tally. It knows your rules, no meetings before 10, Fridays clear, and asks before it emails anyone outside your team.
What your AI scheduling assistant does.
Finds the time
Checks every calendar involved, yours through your login and your teammates' through the shared one, and comes back with the slot that works, or the best two.
Handles the time zones
Shows the time in each person's zone in the invite and the message. No one does the arithmetic, and no one turns up an hour early.
Sends the invite
Google Calendar or Outlook, with the Zoom or Google Meet link, the agenda from the thread, and the right people on it. External invites go after your 👍.
Reschedules without the chain
"Move it to Thursday" and everyone's invite updates. If someone declines, it proposes the next slot that works and tells you.
Runs round-robins by hand
Keeps its own tally in a sheet and assigns each new meeting to the next rep, recruiter or consultant in turn, by the rules you set.
Reminds you before
A text 10 minutes before, with the link and a two-line brief. Reminders to other people only after your yes.
Who hires an AI scheduling assistant.
Demos booked without the back-and-forth
A reply of "sure, next week?" becomes a slot found, an invite sent and the deal updated in HubSpot.
Interviews across three calendars
Candidate, hiring manager and panel matched, invites sent, the loop rebuilt when someone drops.
Clients on three continents
The slot that works for five people in three zones, found and sent before you've finished your coffee.
A calendar someone keeps
Meetings booked, moved and declined from a text, with the focus time you asked for protected.
Check-ins that happen
Quarterly reviews booked across every account, reminders sent, the slipped ones chased.
Client meetings on a cadence
The weekly status call booked for every account, moved when a client asks, the agenda attached each time.
Set up in three steps.
Say what the job is
Describe the role in a sentence when you sign up, or tell the agent in the chat. It writes its own brief, which you can read and change any time.
Connect the apps it needs
One click for most apps. Each one can be Full, Ask first or Read-only, for every agent in the workspace.
Link your phone, or don't
Scan a code and it's in your iMessage or WhatsApp. Or keep it in the app, Slack and email. Hand it the first job in the same message.
Nothing goes out without your yes.
Nothing goes out without your yes
Anything that can't be undone, and any message to another person, waits for your OK. Approve with a 👍 in the chat, or set a role to full autonomy once you trust it.
Read-only is a real lock
Make any app read-only and the agent can look but never change a thing. It applies to every agent in the workspace, from their next run.
Every step on the record
Each run shows what it read, what it did and what it sent, step by step, in the Activity tab. Corrections you make stick.
What it won't do.
Won't pretend
If it couldn't confirm something, it leaves it out and says so. A number without a source doesn't go in a message.
Won't go around you
It never messages anyone on your behalf unless you asked, never spends money, and never makes a judgement call about money on its own.
Won't read what isn't shared
Teammates' agents work only through the apps the workspace shares. Your inbox and your personal apps stay under your own login.
Three ways to book a meeting
| Task | Doing it yourself | A scheduling-link tool | An AI scheduling assistant |
|---|---|---|---|
| Five people, one slot | Six emails | Only if they all use your link | One sentence; it checks everyone and sends the invite |
| Time zones | Arithmetic and apologies | Shown in the viewer's zone | Shown in every zone, in the invite and the message |
| Rescheduling | Another six emails | Cancel and resend the link | "Move it to Thursday" and everyone's invite updates |
| Round-robin across a team | A spreadsheet someone forgets | A paid tier | A tally it keeps itself, assigned by your rules |
| Reminders | If you remember | A generic email | A text 10 minutes before with the link and a brief |
| The agenda and the link | Added later, maybe | A link, no agenda | Both in the invite, from the thread |
| Where it happens | Your calendar app | Their web page | Your Slack, iMessage, WhatsApp or email |
Things to ask your AI scheduling assistant.
- 01
"Find 30 minutes with the Acme team next week before Thursday. They're in Berlin, Priya's in Denver."
You get: The slot that works for everyone in both zones, the invite drafted with the Meet link and agenda, sent after your 👍.
- 02
"Move Tuesday's pricing review to Thursday afternoon and tell everyone."
You get: Every invite updated, the thread told in your words, and a note if anyone can't make the new time.
- 03
"Book a 45-minute interview for Jordan with Maya and Dan this week; the panel needs both."
You get: The first slot all three can do, the invites sent, and the candidate's confirmation reported back.
- 04
"New demo requests from the website go to the sales team round-robin: Sam, Priya, then Dan, and start again."
You get: Each request assigned in turn, the invite sent with the right rep on it, the tally kept in a sheet you can see.
- 05
"Text me 10 minutes before every external meeting with who's on it and what we last discussed."
You get: A text before each one with the names, the link and the last thread, on the minute.
Frequently asked questions.
Where do I talk to it?
Slack, iMessage, WhatsApp, email or the web app. Link your phone with a code at sign-up and it answers in the same thread. In a group chat it stays quiet until someone names it.
Do I need a scheduling link?
No. It reads the calendars and finds the time itself. If you already use Calendly, it works with that too.
Will it email people outside my team on its own?
Not until you say so. An invite or a reschedule to someone outside the workspace waits for your 👍 in the chat. Invites to teammates, and moves you asked for, it just does. You can give it full autonomy once you trust it.
How does it handle time zones?
It reads each person's zone from their calendar and writes the time in every zone in the invite and the message. If you say "9 Denver", it does the rest.
Can it do round-robin scheduling?
Yes, by hand: it keeps its own tally in a sheet and assigns each meeting to the next person in turn by the rules you set, no extra tool needed. You can read and change the tally any time.
Can it see my teammates' calendars?
Through the calendar app the workspace shares, yes. Your own calendar is read through your own login, and nothing of a teammate's is read through yours.
Does it join the meeting?
If you want. It can join Google Meet, Zoom, Teams and Webex calls as your notetaker and text you the decisions and actions when the call ends.
Can my team use it too?
Yes. Everyone in the workspace gets their own agent, each reading its owner's calendar, and the shared calendar is connected once for the team.
What does it cost?
Every workspace starts with 300 free credits. You add a card at sign-up and nothing is charged until you run low; then it's $25 for 200 credits, with no subscription. A quick reply is about 5 credits and a typical run under 20; plans start at $99 a month.
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One teammate. The output of a team.
Works nights, remembers every decision, answers in the thread. Start free with 300 credits.