An AI virtual assistant on WhatsApp.
Send it the admin: the inbox, the data entry, the research, the booking, the document that needs writing. It does the work in your apps and comes back in the same chat when it's done.
300 free credits to start. Live in two minutes.
What is an AI virtual assistant?
An AI virtual assistant is an agent that takes the admin off your plate: clears the inbox, enters the data, does the research, books the table and the flight up to the payment step, and writes the document or the spreadsheet you need. Cicada's works from the messages you already use, iMessage, WhatsApp, Slack and email, in the apps you connect and, for sites with no app, in its own browser with your logins kept in a vault. It remembers how you like things done, and it asks before anything goes out to another person.
What your AI virtual assistant does.
Clears the inbox
Reads what arrives, files the noise, flags what needs you and drafts the replies you'd write yourself. Sends when you say so.
Does the data entry
Receipts into a sheet, leads into HubSpot, form responses into Airtable. It reads the photo or the PDF and types it in, and marks what it couldn't read.
Does the research
A company, a person, a market, a list of suppliers: it searches, reads the pages and sends back one page with the sources.
Books and arranges
The table, the appointment, the car, the hotel. It uses the app where there is one and its own browser where there isn't, and stops at the payment step for you.
Writes the document
A one-pager, a proposal, a deck, a spreadsheet, from your notes or a voice note, shared as a link with your logo on it.
Keeps the reports coming
"Every Friday at 4, the week's expenses and the open invoices" becomes a message that arrives on the minute.
Who hires an AI virtual assistant.
Admin without the hire
Inbox, bookings, data entry and the odd document, from your phone, before you can justify a full-time VA.
The back office in a chat
Invoices logged, travel booked, proposals drafted, client replies kept up, between client calls.
The hours after closing
Reads the day's email at 9pm, answers what it can, drafts what it can't, and the orders are logged by morning.
CRM and calendar kept straight
Notes into HubSpot after each call, the follow-up drafted, the next meeting booked.
Client admin that doesn't slip
Status emails drafted on the day, briefs filed in Notion, the invoice chased after your yes.
A second pair of hands
It takes the receipts, the research and the first drafts so you can take the calls and the judgment.
Set up in three steps.
Say what the job is
Describe the role in a sentence when you sign up, or tell the agent in the chat. It writes its own brief, which you can read and change any time.
Connect the apps it needs
One click for most apps. Each one can be Full, Ask first or Read-only, for every agent in the workspace.
Link your phone, or don't
Scan a code and it's in your iMessage or WhatsApp. Or keep it in the app, Slack and email. Hand it the first job in the same message.
Nothing goes out without your yes.
Nothing goes out without your yes
Anything that can't be undone, and any message to another person, waits for your OK. Approve with a 👍 in the chat, or set a role to full autonomy once you trust it.
Read-only is a real lock
Make any app read-only and the agent can look but never change a thing. It applies to every agent in the workspace, from their next run.
Every step on the record
Each run shows what it read, what it did and what it sent, step by step, in the Activity tab. Corrections you make stick.
What it won't do.
Won't pretend
If it couldn't confirm something, it leaves it out and says so. A number without a source doesn't go in a message.
Won't go around you
It never messages anyone on your behalf unless you asked, never spends money, and never makes a judgement call about money on its own.
Won't read what isn't shared
Teammates' agents work only through the apps the workspace shares. Your inbox and your personal apps stay under your own login.
Three ways to get the admin done
| Task | Doing it yourself | A to-do app and templates | An AI virtual assistant |
|---|---|---|---|
| Clearing email | Evenings and weekends | Not covered | Read as it arrives, replies drafted, sent on your yes |
| Entering receipts | Typing from a photo | A template to type into | Send the photos; the sheet comes back with the total |
| Researching a company | An hour of tabs | Not covered | One page with the sources, in minutes |
| Booking a table or a flight | Forms and phone trees | Not covered | Found and filled in; you press pay |
| Writing a one-pager | A blank page | A template | Drafted from your notes, shared as a link with your logo |
| Recurring reports | A calendar reminder to you | Not covered | Arrives on the minute, built from your apps |
| Where it happens | Your laptop | Another app to open | Your WhatsApp, iMessage, Slack or email |
Things to ask your AI virtual assistant.
- 01
"Here are 14 receipts from the Chicago trip. Put them in a sheet with date, vendor and amount, and total it."
You get: A sheet as a link: 14 rows, the total, and the receipts it couldn't fully read marked.
- 02
"Find me three suppliers of custom boxes in Texas with minimum orders under 500 and send me a comparison."
You get: One page: three suppliers, minimums, lead times and prices as published, with links to each.
- 03
"Book a table for 4 at Osteria Luca on Friday at 7 under my name."
You get: A booking confirmation in your inbox, and a text saying which time it got if 7 was taken.
- 04
"Turn my voice note into a proposal for Northwind: two pages, our usual format, and send me the link."
You get: A proposal document as a link, in your format and with your logo, for you to edit before it goes anywhere.
- 05
"Every Friday at 4, send me the week's expenses from the sheet and the invoices still unpaid in QuickBooks."
You get: A Friday message on the minute with both numbers and the invoices by name.
Frequently asked questions.
Where do I talk to it?
WhatsApp, iMessage, Slack, email or the web app. Link your phone with a code at sign-up and it answers in the same thread. Send it files, photos, PDFs and voice notes; it reads them.
What can I send it?
Text, voice notes, photos, screenshots, PDFs, spreadsheets and documents, several at a time. It works from what's actually in them and says what it couldn't read.
Will it send things without asking?
Not to other people. A reply to a client or an email to a supplier waits for your 👍 in the chat. Work that stays inside your apps, like a sheet or a draft, it just does.
Can it book travel?
It finds the options and fills in the booking up to the payment step, in the app or in its own browser with your saved login. You press pay. It never spends money on its own.
Can it use sites that have no app?
Yes. It has its own browser with your logins kept in a vault. You can watch it work live and take over if you want.
How does it learn how I like things done?
It keeps a memory of your preferences, your people and your rules, which you can read and edit in the app. Corrections you give it in the chat stick.
What won't it do?
It won't message anyone unless you asked, won't pay for anything, and won't state a number it couldn't confirm. If it isn't sure, it says so.
Can my team use it too?
Yes. Everyone in your workspace gets their own agent. Shared apps are connected once for the team; personal apps like your inbox stay under your own login.
What does it cost?
Every workspace starts with 300 free credits. You add a card at sign-up and nothing is charged until you run low; then it's $25 for 200 credits, with no subscription. A quick reply is about 5 credits and a typical run under 20; plans start at $99 a month.
Other roles you can hire for
- AI Executive Assistant
- AI Chief of Staff
- AI Personal Assistant
- AI Office Manager
- AI Receptionist
- AI Scheduling Assistant
- AI SDR
- AI Sales Assistant
- AI Account Manager
- AI Customer Success Manager
- AI Head of Growth
- AI RevOps Analyst
- AI Lead Researcher
- AI Marketing Manager
- AI Content Writer
- AI SEO Specialist
- AI Social Media Manager
- AI Community Manager
- AI Content Creator
- AI Email Marketing Manager
- AI Operations Manager
- AI Project Manager
- AI Procurement Assistant
- AI Inventory Manager
- AI Supply Chain Analyst
- AI Ecommerce Manager
- AI Property Management Assistant
- AI Bookkeeper
- AI Finance Analyst
- AI Recruiter
- AI HR Assistant
- AI Data Analyst
- AI Research Assistant
- AI Customer Support Agent
- AI Legal Assistant
- AI Software Engineer
- AI Designer
- AI IT Support Assistant
- AI Compliance Assistant
- For Shopify stores
- For home services
- For real estate teams
- For recruiting agencies
- For manufacturers
- For agencies
- For law firms
- For restaurants and hospitality
- For property managers
- For consultants
One teammate. The output of a team.
Works nights, remembers every decision, answers in the thread. Start free with 300 credits.