An AI inventory manager that texts you before you run out.
It reads your stock and your sales every day and tells you which products will run out, and when. Send it a photo of the count sheet and it checks every line against the system.
300 free credits to start. Live in two minutes.
What is an AI inventory manager?
An AI inventory manager is an agent that keeps track of what you have, how fast it is selling and when to reorder. Cicada's reads stock and orders from Shopify, ShipStation or MRPeasy, works out days of stock for each product, and messages you when one drops below the line you set. It reconciles counts: send a photo of the shelf or the count sheet and it compares the numbers with the system and lists the differences. Every week it writes a stock sheet on a permanent link. It changes stock levels only when you allow it.
What your AI inventory manager does.
Days of stock for every product
Reads stock and the last weeks of sales from Shopify, ShipStation or MRPeasy and works out how many days each product has left at the current pace.
Reorder alerts
Messages you when a product drops below the days of stock you set, with how much it sold last month and when the last order arrived.
Counts reconciled from a photo
Send a photo of the shelf, the count sheet or a spreadsheet. It reads the numbers, compares them with the system and lists every difference.
Stock corrected with your yes
Fixes stock levels in Shopify or MRPeasy after a count, once you say so. Set the app to Ask first and every change waits for you.
A weekly stock sheet
Every Monday a sheet on a permanent link: on hand, days left, on order and what to reorder, in your company's colors.
Slow movers flagged
Lists the products that haven't sold in weeks and how many units are sitting on the shelf, so you can decide what to discount or stop buying.
Who hires an AI inventory manager.
Never sold out by surprise
Days of stock on every product, with an alert while there's still time to reorder.
Components before the line stops
MRPeasy stock read against open manufacturing orders, with the shortfalls listed.
Counts that match the system
Photos of count sheets reconciled the same afternoon, with every difference listed.
Stock you can check by text
Send a photo of the walk-in count and get back what's under the par levels you set.
Stock across channels
Your store and your wholesale sheet read together, so a big order doesn't empty the shelf.
Inventory without the spreadsheet habit
A weekly stock sheet and alerts, without anyone keeping one up by hand.
Set up in three steps.
Say what the job is
Describe the role in a sentence when you sign up, or tell the agent in the chat. It writes its own brief, which you can read and change any time.
Connect the apps it needs
One click for most apps. Each one can be Full, Ask first or Read-only, for every agent in the workspace.
Link your phone, or don't
Scan a code and it's in your iMessage or WhatsApp. Or keep it in the app, Slack and email. Hand it the first job in the same message.
Nothing goes out without your yes.
Nothing goes out without your yes
Anything that can't be undone, and any message to another person, waits for your OK. Approve with a 👍 in the chat, or set a role to full autonomy once you trust it.
Read-only is a real lock
Make any app read-only and the agent can look but never change a thing. It applies to every agent in the workspace, from their next run.
Every step on the record
Each run shows what it read, what it did and what it sent, step by step, in the Activity tab. Corrections you make stick.
What it won't do.
Won't pretend
If it couldn't confirm something, it leaves it out and says so. A number without a source doesn't go in a message.
Won't go around you
It never messages anyone on your behalf unless you asked, never spends money, and never makes a judgement call about money on its own.
Won't read what isn't shared
Teammates' agents work only through the apps the workspace shares. Your inbox and your personal apps stay under your own login.
Three ways to keep track of stock
| Task | By hand | An inventory app | An AI inventory manager |
|---|---|---|---|
| Knowing what's running low | Someone notices the empty shelf | A low-stock number set per product | Days of stock from the sales pace, with an alert before the line |
| Counting | Clipboards and a spreadsheet | A scanner and the app | A photo of the sheet, read and reconciled |
| Fixing the system after a count | Typed in by hand | Done in the app | Updated in Shopify or MRPeasy after your yes |
| The weekly view | A spreadsheet someone updates | A report inside the app | A sheet on a link every Monday, in your colors |
| Slow movers | Found at year end | A report you have to run | Listed with the units sitting on them |
| Where you ask | The warehouse, in person | The app's login | WhatsApp, iMessage or Slack |
Things to ask your AI inventory manager.
- 01
"how many days of stock do we have on the 50ml range"
You get: Each product in the range with units on hand, the daily sales pace and days left.
- 02
"tell me whenever anything drops under 14 days"
You get: A daily check, and a message the day a product crosses the line, with last month's sales.
- 03
"here's the aisle 3 count sheet, check it against shopify"
You get: Every line that doesn't match, and an offer to update Shopify to your counts.
- 04
"every monday at 9 send me the stock sheet"
You get: A sheet on a permanent link that arrives at 9:00: on hand, days left, what to reorder.
- 05
"what hasn't sold in 60 days"
You get: The products with no sales in 60 days and the units on hand for each.
Frequently asked questions.
Where do I talk to it?
iMessage, WhatsApp, Slack, email or the web app. Link your phone with a code at sign-up and it answers in the same thread you text it in. In a group chat it stays quiet until someone names it.
Where does it get the stock numbers?
From the apps you connect: Shopify, ShipStation, MRPeasy, TikTok Shop, or a Google Sheet if that's where stock lives. It works out days of stock from the recent sales in the same apps.
Can it really count from a photo?
It reads the numbers on a count sheet, a label or a photo of a spreadsheet and compares them with the system. It tells you which lines it couldn't read clearly instead of guessing them.
Will it change my stock levels?
Only when you allow it. Make Shopify or MRPeasy Ask first and every change waits for your yes, or Read-only and it can look but never change a thing.
Does it place reorders?
No. It tells you what to reorder and how much sold last month, and it can draft the order for your approval. It never places or pays for an order itself.
Can it cover more than one location?
Yes, as long as each location's stock is in an app or a sheet it can read. Ask about one location or all of them together.
Can my team use it too?
Yes. Everyone in your workspace gets their own agents. The store and the stock sheet are connected once for the team, so the warehouse and the office see the same numbers.
What does it cost?
Every workspace starts with 300 free credits. You add a card at sign-up and nothing is charged until you run low; then it's $25 for 200 credits, with no subscription. A quick reply is about 5 credits and a typical run under 20; plans start at $99 a month.
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One teammate. The output of a team.
Works nights, remembers every decision, answers in the thread. Start free with 300 credits.