An AI office manager in your Slack.
It keeps the supplies stocked, the vendor invoices logged, the broken things ticketed and the new hires set up, from the Slack the office already uses. Orders and messages to vendors wait for your yes.
300 free credits to start. Live in two minutes.
What is an AI office manager?
An AI office manager is an agent that keeps the office running: watches supply levels and drafts the reorder, chases vendors and their invoices, raises and follows facilities tickets, runs the onboarding checklist for every new hire, and keeps the team calendar straight. Cicada's works in Slack, email, iMessage and WhatsApp, in the apps the office already uses, and in its own browser for vendor portals. It keeps a memory of your vendors, your levels and your rules, reports on a schedule, and waits for your yes before an order or a message to a vendor goes out.
What your AI office manager does.
Keeps the supplies stocked
Levels in a sheet, a reorder drafted when something drops below the line you set, sent to the vendor after your 👍. It never buys on its own.
Manages the vendors
Contracts and renewal dates in one place, invoices logged into QuickBooks or Xero, the late delivery chased in your words after your yes.
Handles facilities
A broken printer, a leak, a key card: it raises the ticket in Jira or Asana, drafts the email to the landlord or the vendor for your yes, follows it up, and tells you when it's fixed.
Runs onboarding and offboarding
A checklist per person: laptop, desk, accounts, the welcome lunch, the first-week calendar. Owners nudged after your yes, nothing forgotten on day one or on the last day.
Keeps the team calendar
Who's in, who's out, the all-hands, the office closed for the holiday, the room booked for the visitor. It updates the calendar and, after your yes, tells the people it affects.
Answers the office questions
"Where's the spare projector?", "what's the guest wifi?", "how do I expense lunch?": answered from the handbook in Notion, in the channel, when someone names it.
Who hires an AI office manager.
A second pair of hands
It takes the reorders, the tickets and the checklists so you can run the office instead of the spreadsheet about it.
An office without an office manager
Supplies, vendors and facilities covered by an agent until the team is big enough to hire for it.
Onboarding that doesn't slip
Every new hire gets the same checklist and the same first week, without you remembering any of it.
First days and last days done right
Accounts requested, equipment tracked, the calendar set, the leaver's checklist run on the day.
Vendors and renewals under control
Every contract's renewal date tracked, every invoice logged, every late delivery chased.
The clinic kept running
Supplies for the treatment rooms reordered on time, the broken chair ticketed, the new hygienist set up by Monday.
Set up in three steps.
Say what the job is
Describe the role in a sentence when you sign up, or tell the agent in the chat. It writes its own brief, which you can read and change any time.
Connect the apps it needs
One click for most apps. Each one can be Full, Ask first or Read-only, for every agent in the workspace.
Link your phone, or don't
Scan a code and it's in your iMessage or WhatsApp. Or keep it in the app, Slack and email. Hand it the first job in the same message.
Nothing goes out without your yes.
Nothing goes out without your yes
Anything that can't be undone, and any message to another person, waits for your OK. Approve with a 👍 in the chat, or set a role to full autonomy once you trust it.
Read-only is a real lock
Make any app read-only and the agent can look but never change a thing. It applies to every agent in the workspace, from their next run.
Every step on the record
Each run shows what it read, what it did and what it sent, step by step, in the Activity tab. Corrections you make stick.
What it won't do.
Won't pretend
If it couldn't confirm something, it leaves it out and says so. A number without a source doesn't go in a message.
Won't go around you
It never messages anyone on your behalf unless you asked, never spends money, and never makes a judgement call about money on its own.
Won't read what isn't shared
Teammates' agents work only through the apps the workspace shares. Your inbox and your personal apps stay under your own login.
Three ways to run an office
| Task | Doing it yourself | A ticketing tool | An AI office manager |
|---|---|---|---|
| Reordering supplies | You notice when it's gone | Not covered | Drafted when the level drops, sent after your 👍 |
| A broken printer | A Slack message to you | A ticket someone has to file | Ticketed, chased, and you told when it's fixed |
| Vendor renewals and invoices | A spreadsheet you forget | Not covered | Dates tracked, invoices logged, renewals flagged a month out |
| Onboarding a new hire | A checklist from memory | A template, if someone fills it in | The checklist run per person, owners nudged, done by day one |
| The team calendar | Everyone asks you | Not covered | Kept up from Slack, the people it affects told after your yes |
| "Where's the…?" questions | You, forty times a day | Not covered | Answered in the channel from the handbook when someone names it |
| Where it happens | Your desk | Their web app | Your Slack, email, iMessage or WhatsApp |
Things to ask your AI office manager.
- 01
"Keep an eye on the supplies sheet and draft a reorder from Northwind Supplies whenever anything drops below the minimum."
You get: A reorder email drafted for your 👍 each time, with the quantities and the price, and a note when it ships.
- 02
"The dishwasher on 2 is leaking. Raise it with the landlord and keep me posted."
You get: A ticket raised, an email to the landlord drafted for your yes, and a text when they reply or when it's fixed.
- 03
"Sam starts Monday as an account manager. Run the onboarding checklist and tell me what needs me."
You get: The checklist as a link with owners and dates, the requests sent, and a short message with the items only you can do.
- 04
"Which vendor contracts renew in the next 60 days, and what are we paying each?"
You get: A list from your contracts folder and QuickBooks: vendor, renewal date, monthly cost, and the ones with a notice period coming up.
- 05
"Every Monday at 9, post the week in #office: who's out, visitors, deliveries and anything closed."
You get: A Monday message in the channel on the minute, built from the calendar and the tickets.
Frequently asked questions.
Where do I talk to it?
Slack, mostly: a direct message or an #office channel, where it stays quiet until someone names it. Email, iMessage, WhatsApp and the web app work too, and it answers in the thread you ask in.
Will it place orders on its own?
No. It drafts the order with the quantities and the price and waits for your 👍 in the chat. It never spends money, and you can keep approval on every order or set the vendor's app to read-only.
How does it know our stock levels and vendors?
From the sheet or the app you connect, and from what you tell it. It keeps a memory of your vendors, your minimums and your rules that you can read and edit in the app.
Can it talk to the landlord or a vendor?
By email, after your yes, in your words. Every message to someone outside the team waits for your 👍 unless you've given it full autonomy for that.
Does it work with our ticketing tool?
Jira, Asana and Linear connect in a click, as do more than 1,000 other apps. For a portal with no app it has its own browser with the login kept in a vault.
Can everyone in the office use it?
Yes. Everyone in the workspace gets their own agent, and the office channel can name the one that runs the office. Shared apps are connected once for the team.
What won't it do?
It won't buy anything, won't message a vendor or the landlord without your yes, and won't state a price or a date it couldn't confirm. If it isn't sure, it says so.
Can it run the Monday office update by itself?
Yes. Say when and what, and the message lands in the channel on the minute, built from the calendar, the tickets and the supplies sheet. Background runs are free.
What does it cost?
Every workspace starts with 300 free credits. You add a card at sign-up and nothing is charged until you run low; then it's $25 for 200 credits, with no subscription. A quick reply is about 5 credits and a typical run under 20; plans start at $99 a month.
Other roles you can hire for
- AI Executive Assistant
- AI Chief of Staff
- AI Virtual Assistant
- AI Personal Assistant
- AI Receptionist
- AI Scheduling Assistant
- AI SDR
- AI Sales Assistant
- AI Account Manager
- AI Customer Success Manager
- AI Head of Growth
- AI RevOps Analyst
- AI Lead Researcher
- AI Marketing Manager
- AI Content Writer
- AI SEO Specialist
- AI Social Media Manager
- AI Community Manager
- AI Content Creator
- AI Email Marketing Manager
- AI Operations Manager
- AI Project Manager
- AI Procurement Assistant
- AI Inventory Manager
- AI Supply Chain Analyst
- AI Ecommerce Manager
- AI Property Management Assistant
- AI Bookkeeper
- AI Finance Analyst
- AI Recruiter
- AI HR Assistant
- AI Data Analyst
- AI Research Assistant
- AI Customer Support Agent
- AI Legal Assistant
- AI Software Engineer
- AI Designer
- AI IT Support Assistant
- AI Compliance Assistant
- For Shopify stores
- For home services
- For real estate teams
- For recruiting agencies
- For manufacturers
- For agencies
- For law firms
- For restaurants and hospitality
- For property managers
- For consultants
One teammate. The output of a team.
Works nights, remembers every decision, answers in the thread. Start free with 300 credits.